Financial Management Calendar

2025/2026 Financial Management Year-End Close Calendar
Due DateTaskContact DeptBusiness Units
11/28/2025The schedule of Fall Faculty Release Time to be invoiced to the Foundations is due to General Accounting.GALBCMP
11/28/2025CPaCE Fall reimbursement schedule of items to be invoiced to the Foundations is due to General Accounting.GALBCMP
4/3/2026Requisitions needed for current year processing that require a formal bid are due to Purchasing.POLBCMP, LBFDN, LB49R
4/29/2026Departments must request closure of specific Purchase Orders. Purchasing will begin reviewing all open encumbrances with departments.POLBCMP, LBFDN, LB49R
5/15/2026The schedule of Spring Faculty Release Time to be invoiced to the Foundations is due to General Accounting.GALBCMP
5/15/2026CPaCE Spring reimbursement schedule of amounts to be invoiced to the Foundations is due to General Accounting.GALBCMP
5/29/2026Last day to submit approved requisitions for current year processing.POLBCMP, LBFDN, LB49R
5/29/2026No additional encumbrances will be added to existing blanket PO's.POLBCMP, LBFDN, LB49R
5/31/2026Purchasing will accept requisitions in CSUBuy for next fiscal year. Purchase Orders will not be dispatched, however, until July 1.POLBCMP, LBFDN, LB49R
6/10/2026Requests for IFTs (Interagency Financial Transactions) for reimbursements from the CO and/or other CSU campuses are due to General Accounting.GALBCMP
6/12/2026All claims for travel completed before this date are due to Accounts Payable. For any travel between June 13-30, claims are due in Accounts Payable upon completion of travel.APLBCMP, LBFDN, LB49R
6/15/2026All requests for miscellaneous invoicing to be processed for the current fiscal year are due to General Accounting.GALBCMP
6/15/2026Deadline to submit all current year journal entries with approvals and supporting documents to campus General Accounting. This includes all inter-unit journal entries between LBCMP, LBFDN, and LB49R.GALBCMP
6/19/2026Wire transfer requests for current year processing are due to Accounts Payable by 12:00 noon.APLBCMP, LBFDN, LB49R
6/19/2026Invoices for goods or services provided prior to this date are due to Accounts Payable.APLBCMP, LBFDN, LB49R
6/23/2026Last day to submit invoices to Accounts Payable to ensure processing in current fiscal year.APLBCMP, LBFDN, LB49R
6/26/2026Last Student refund file due to Accounts Payable by 12:00 NoonAPLBCMP, LBSTU
6/26/2026Last day to submit Budget Transfer Requests to the Budget Office for current year processing.BLBCMP, LBFDN, LB49R
6/26/2026Deadline to notify Receiving (by 4:30 PM) of the receipt of goods received directly by the department.RECLBCMP, LBFDN
6/26/2026Final day to dispatch any open PO for current fiscal yearPOLBCMP, LBFDN, LB49R
6/29/2026Last day Accounts Payable will issue student refund checks before year end.APLBCMP, LBSTU
6/30/2026Accounts Payable department is closed for year-end processing.APLBCMP, LBFDN, LB49R
7/1/2026Inventory as of June 30 for Facilities Management, Copier Program, Computer Center, Print Shop, and Health Center are due to General Accounting.GALBCMP
7/7/2026Final reserve entries are due to Budget from departments.BLBCMP
7/8/2026Deadline to submit all journal entries to clear deficit fund balances.GALBFDN, LB49R
7/8/2026All requests for invoicing to be processed for the current fiscal year from Research Foundation are due to General Accounting.GALBFDN
7/10/2026Deadline to submit all current year journal entries for the Foundations to General Accounting.GALBFDN, LB49R
7/31/2026Balance Sheet reconciliations as of June 30 are due to General Accounting.GALBCMP